Funding Request Process
All funding requests are made in MyBC through your organization portal. For detailed instructions on how to complete the budget request view the Student Programs Office tutorial.
There are three different types of funding requests used in our funding process, Initial, Minor, and Appeal (see detailed descriptions for each below). Each type of request can contain any number of the following 3 broad funding categories: Events/programs, operational expenses, and travel. Within each broad budget category, are individual line items. All the expenses for your organization must be accounted for in the appropriate line item. Your future spending will only be approved based on approved SOFC line item budgets. Try to be as detailed as possible to give the board a better understanding!
Please be sure that you discuss your primary budget with your SOFC Club Representative in order to maximize chances to get funds allocated for the corresponding funding cycle.
The Primary Budget is to be turned in before each funding cycle. The deadlines to turn in primary budgets for the year 2013-2014 are:
- TBA for Fall Semester funding cycle
- TBA 8th for Spring Semester funding cycle
In your primary budget, try to be as detailed as possible, including costs per person/unit for each line item. Also, try to describe each event and how it relates to your club's mission statement and your goals for the current semester. Please be sure that you discuss your primary budget with your SOFC Club Representative in order to maximize your chances to get funds allocated for the corresponding funding cycle.
In the event that a club wants to put on an event that was not included in the primary budget, they should fill out a Secondary Budget Request in MyBC. A Secondary request includes a single event and should specifically detail both the event and all of the necessary costs of the event, including costs per person/unit for each line item. In the description, SOFC asks each club to explain how the event relates to the club's mission statement and the goals for the current semester. SOFC strongly advises the club to discuss its Secondary Budget with its SOFC Club Representative in order to maximize the chances to get funding for the event.
Upon receipt of allocation, if an organization feels that the allocation is insufficient to sustain its operation for the semester, it may file an appeal with the SOFC on myBC. After this process, the SOFC will arrange a formal hearing with the appellant in order for SOFC to gain a better understanding of the appeal. If after the conclusion of the hearing, the organization is still unsatisfied with the outcome, it may appeal to the UGBC Senate for additional funding.